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Q&A Concerning the NCKU Online Teaching and Practice of the 2021 Fall Semester

Last updated: November 2, 2021

Courses

Q1. How will courses be conducted after November 2, 2021?

A1.

  1. Teaching Methods

If the courses are taught in person, students can be seated based on the seats available in the classroom.

  1. Epidemic Prevention Rules for In-Person Teaching
  1. Pair each student with a fixed seat for the remainder of the semester, and take attendance (KUAP app is suggested).
  2. Instructors are no longer required to wear masks during lecturing if social distancing can be maintained, but they should still wear masks before and after instruction. Students must wear masks while attending class, and disinfect their hands during class. Drinking or eating is prohibited in class.
  3. The classroom physical environment must be kept well ventilated and disinfected regularly. All equipment should be sanitized after each use.
  1. Instructors are requested to announce their teaching methods in the Moodle system and to provide their students with complete information about these updates in the teaching methods. Please refer to the instructions at the following link: https://moodle.ncku.edu.tw/mod/page/view.php?id=319109.
  2. If students taking courses are unable to enter Taiwan or come to school due to special circumstance caused by the pandemic, instructors must provide synchronous or asynchronous online teaching to ensure uninterrupted learning for their students. For both instructors and students of our university who are completing a required home quarantine period, please adopt online teaching/learning during your respective self-health management period. Please do not enter the campus for either teaching or attending in-person classes.
  3. Amendments will be adjusted and announced as warranted, according to changes in the Covid-19 epidemic situation.

Q2.  How to check the policies concerning teaching method after November 2, 2021?

A2.

(1) Students, please log into Moodle (https://moodle.ncku.edu.tw) with the account and password of the Cheng-Kung Portal (https://i.ncku.edu.tw) to check your selected courses this semester. Click on the "Course Name" to check which teaching method has been adopted and related information. If the instructor has not added this information, please contact the staff in charge of the course in the office of each department

  (2) Contact information for related issues:

  1. Cheng-Kung PortalComputer and Network Center (ext. 61405).
  2. Moodle: Ms. Kuo (ext. 61056) at the Teaching & Learning Technology Division, Computer and Network Center.
  3. Course: Please contact the staff in charge of courses in the office of each department (https://cid-acad.ncku.edu.tw/p/404-1042-223667.php?Lang=zh-tw).

Q3. How will the courses on Physical Education, Swimming, Internships, and Performing Arts be conducted?

A3.

  1. Physical Education
    1. Instructors and students should wear masks at all times during the class. However, when engaging in exercises, if none of them has respiratory symptoms and social distancing can be maintained from unspecified person (unspecified person refers to persons other than students or faculties from NCKU), they are allowed to do exercises without masks.
    2. Instructors and students should carry masks with them, and they are still required to wear masks while not exercising during class or after class.
    3. The equipment used by the students should not be shared. If there is a need to share the equipment, please make sure that this equipment is sanitized after each use.
    4. Real-name registration, wearing masks at all times, and the disinfection and sterilization of the environment and equipment are required at the indoor and outdoor sports venues.  
  2. Swimming
    1. Swimming pool usage must follow the guidelines announced by the Taiwan Centers for Disease Control (CDC), such as carrying out the real-name registration, measuring body temperature, keeping environments well-ventilated, disinfecting regularly, and closely monitoring the amount of residual chlorine in water. In addition, masks must be worn at all times, except while swimming and showering.
    2. The equipment used by the students should not be shared. If there is a need to share the equipment, please make sure that this equipment is sanitized after each use.
  3. Internships

When conducting experiments or internship courses, fixed groups should be adopted. The equipment used by students should not be shared. If there is a need to share the equipment, please make sure that this equipment is sanitized after each use.

  1. Performing Arts:
    1. Except for courses involving singing, dancing or playing wind instruments, students are required to wear masks throughout the course. Practice time should be adjusted to avoid discomfort caused by wearing masks for long periods of time (Note If one has cardiovascular disease or respiratory allergies, please avoid attending the course).
    2. Considering that a student singing, dancing or playing a wind instrument is unable to wear a mask throughout the rehearsal, the student may take off the mask temporarily. Otherwise, wearing a mask is required.
    3. In principle, using personal equipment (e.g., musical instruments, costumes) is required. Individual musical instruments (e.g., mouthpieces) are a must when playing wind instruments. Sharing is not allowed. In addition, microphones used in drama classes should be dedicated to each student.

Q4. How should field trips be conducted?

A4. For field-trip activities, please follow the regulations announced by the CDC, such as wearing masks, real-name registration, and paying attention to the policies connected with each off-campus location.

Q5. Can instructors ask students to attend classes in the classroom?

A5. Since November 2, 2021, instructors can ask students to attend classes in the classroom.

Q6. How should instructors take attendance for the courses conducted in-person? 

A6. Instructors must keep a complete record of student attendance for the courses conducted in-person. The methods of taking attendance are as follows:

  1. Personal QR Code (KUAP app is recommended)
  2. Other methods: Please refer to https://reurl.cc/n55gQX

Q7. If the instructors cannot pair each student with a fixed seat, for a course conducted in-person, what should they do?

A7. In addition to taking attendance, the instructors can take photos, create a photo album in the Moodle course webpage and upload the photo. It is recommended that the class date be the file name. Please refer to the instructions at the following link: https://moodle.ncku.edu.tw/mod/resource/view.php? id=138277.

Q8. How should students from afar conduct their online learning when the in-person and online classes are switched?

A8.  In addition to using their own laptop computer, tablet or mobile phone, and other equipment for online learning at any location with stable internet services, students also can go to these following places:

  1. Computer Classroom 75201 of the Computer and Network Center: The hours of operation for the computer classroom 75201 (approximately 40 seats) is from 8:00 a.m. to 5:00 p.m., Monday to Friday. Please bring your student ID card and swipe the card reader to enter this classroom. If the computer classroom is fully occupied, students will be guided to another classroom for online learning.
  2. Library
  1. Main Library: The area of 1st floor is where you can speak and ask or answer instructor questions softly when conducting your online learning (approximately 70 seats). If you stay quiet in class, you can conduct your online learning on all floors with wireless internet access (approximately 706 seats).
  2. Kun-Yen Medical Library:  If you stay quiet in class, you can conduct your online learning on all floors with wireless internet access (approximately 70 seats).
  3. KnowLedge: You can use the discussion and interaction area on the 1st floor (30 seats), but the quiet reading room on the 2nd floor will cannot be used.
  1. Online learning and self-study spaces for each teaching unit: https://cid-acad.ncku.edu.tw/p/412-1042-20545.php?Lang=zh-tw

Q9. If students taking courses are unable to enter Taiwan or come to school due to special circumstance caused by the pandemic, how should they proceed with their course studies?

A9. Instructors should provide synchronous or asynchronous online teaching to ensure uninterrupted learning for their students.

Q10. If students make an appointment for COVID-19 vaccination, can they apply for vaccination leave?

A10. Students who cannot attend classes due to prevention measures for COVID-19, including physical examinations, PCR tests, antigen tests, and vaccinations, are required to apply for a leave of absence on the NCKU Student Leave Management System. Students, please select【因防疫(COVID-19)無法到課Leave of absence due to COVID 19 preventionas the type of leave in your application. Upon approval, applicants will not be penalized with an absence record.

          For questions concerning applying for this leave of absence, please contact Ms. Hsieh (ext. 50340) at the Student Assistance Division, Office of Student Affairs.

Q11. Do instructors need to save the online teaching videos, including synchronous and non-synchronous, for students to review?

A11. Yes. Non-synchronous online teaching videos must be uploaded to Mytube and the students must be provided with the link URL. Please save the synchronous online teaching video on the teaching platform or provide links for the students to review this material.

Q12. How will students be graded for these online courses?

A12. Instructors can utilize familiar ways to grade students, such as changing the types of tests used (e.g., open-book tests), requiring written reports, utilizing online tests (e.g., online questions combined with a video conferencing system), and/or employing online oral reports. Instructors are also encouraged to develop new ways to grade students using the available online resources. In addition, instructors can conduct online exams through Moodle. Please refer to the following guidelines:

Multiple evaluations methods: https://bit.ly/2RvKMaH

Reference for organizing online exams: https://reurl.cc/og9j5V

 

Q13. How can instructors enhance the learning effectiveness and grading of online courses?

A13. Instructors are recommended to provide extra time for students to consult or discuss online. In addition, the university hopes that instructors do their best to grade their students in a fair manner.

Classrooms

Q1. After November 2, 2021, what are the classroom rules for in-person teaching?

A1.

  1. Pair each student with a fixed seat for the remainder of the semester, and take attendance (KUAP app is suggested).
  2. Instructors are no longer required to wear masks during lecturing if social distancing can be maintained, but they should still wear masks before and after instruction. Students must wear masks while attending class, and disinfect their hands during class. Drinking or eating is prohibited in class.
  3. The classroom physical environment must be kept well ventilated and disinfected regularly. All equipment should be sanitized after each use.

Online Teaching Resources

Q1. What online teaching resources does the school provide?

A1. For the NCKU online teaching resources, please refer to: https://reurl.cc/a529pl

Q2. Whom should instructors contact if they are confronting technical problems in online teaching?

A2.  Instructors can ask their teaching assistants for assistance. If instructors still have any questions, they should contact the Center for Teaching and Learning Development (ext. 50200 or 50202) or the Teaching & Learning Technology Division of the Computer and Network Center (ext. 61029 or 61056).

Q3. Whom should instructors contact if they need to borrow video recording equipment?

A3. The Center for Teaching and Learning Development provides equipment for use during online classes (priority will be given to courses with over 100 students):

  1. Synchronous live-streaming equipment: 19 sets
  2. Asynchronous recording equipment: 20 sets
  3. Recommended recording equipment:  http://ctld.ncku.edu.tw/var/file/47/1047/img/3378/152885005.pdf
  4. Equipment borrowing: Please contact Ms. Chen (ext. 50202-20) at  the Center for Teaching and Learning Development.

Q4. How should adjunct instructors conduct synchronous teaching?

A4. Adjunct instructors can use the BBB synchronous teaching module in the NCKU Moodle system. Please refer to: https://reurl.cc/EnyLNK

Q5. Whom can I contact for questions regarding the NCKU Moodle or Webex     system?

A5.

  1. Webex service: Mr. Wang (ext. 61029) and Ms. Chen (ext. 61024) at the Teaching & Learning Technology Division, Computer and Network Center.
  2. BBB service: Mr. Wang (ext. 61029) at the Teaching & Learning Technology Division, Computer and Network Center.
  3. Moodle service: Ms. Kuo (ext. 61029) at the Teaching & Learning Technology Division, Computer and Network Center.

Q6. Where can I upload my courses videos and set the viewing permission (only for the enrolled students)?   

A6. It is recommended that the instructor upload the recorded course videos to the NCKU Mytube and embed the video link in the Moodle course webpage. The uploaded videos are suggested to be set to “Password Protection” or “Only for Moodle Course Users” (system default: private), and labeled with the course number. Then, your course videos can only be watched by the enrolled students. If there are non-NCKU students enrolled in the course, such as inter-collegiate courses or credit courses, please select the “Password Protection” mode.

Q7. Is there a way to deal with issues of personal data privacy concerning the interactive teaching videos that I have doubts about?

A7. If you have not obtained the authorization of the students in class, it is recommended that you do not upload the videos to the public video-sharing platform.

Final Oral Examination for Graduate Degrees

Q1.  Can the examination for the 2021 Fall Semester be conducted as an on-site oral presentation or via video conferencing?

A1.  The examinations should be conducted via video conferencing or as an on-site oral presentation in accordance with the CDC epidemic prevention regulations. Amendments will be adjusted and announced as warranted, according to changes in the Covid-19 epidemic situation.

Q2. How do we apply for the examination conducted via video conferencing?

A2. Under special circumstances, if the examination is conducted via video conferencing, an application shall be submitted and approved by the Vice President for Academic Affairs. Please make sure to submit the recording of the examination to your department office.

Q3. How to get the signatures from committee members for the examination conducted via video conferencing?

A3. The signatures of committee members can be electronic signatures (scan and send after signing)

Q4. Who can I contact, if I have questions about examinations conducted via video conferencing and E-Theses Submission?

A4.

  1. If you have any questions about the graduate degree examination, please contact Ms. Hsu (ext. 50157) at the Curriculum Division, Office of Academic Affairs.
  2. If you have any questions about E-Theses Submissions, please contact the Information Technology Services Division of the Library (ext. 65773).

Q5. Is there a standardized recording software for recording the degree examination conducted via video conferencing? Is there any suggestion?

A5.

  1. The degree examination conducted via video conferencing should be recorded. The recording screen should include every member and student participating the examination, and the recording software is not standardized. The recording should be paused when the committee members discuss grading and the student is asked to temporarily leave. 
  2. It is recommended that the advisor designate one person to operate the audio recording of the degree examination.
  3. All external members should participate in the examination via video conferencing, and the NCKU members should participate in the examination via video conferencing in different spaces. If the student is in Tainan, he (she) can participate in an on-site oral presentation with the advisor in the same space (be sure to wear a face mask and keep a safe distance). If the student is not in Tainan, the student will participate an oral presentation via video conferencing.

 (4) It is recommended to use the following audio recording software:

  1. Webex (recommended): https://sites.google.com/gs.ncku.edu.tw/ncku-webex/

If you have any questions, please contact Mr. Wang (ext. 61029 ) at the Teaching & Learning Technology Division, Computer and Network Center.

B. Microsoft Teams: https://sites.google.com/gs.ncku.edu.tw/ncku-teams/

C. Google Meethttps://www.gs.ncku.edu.tw

(5) It is recommended not to use a video camera or mobile phone to record, because the generated files are too large to store in the cloud storage.

                         

Q6. Can the recording files of the degree examination received by the department office be stored in the cloud?

A6. The department can apply for Mybox cloud storage space with 100G to store the recording files from the Computer and Network Center. For questions about Mybox cloud storage space, please contact Mr. Huang (ext. 61013) at the Computer and Network Center.